Real-Time Collaboration

Welcome to the “Real-Time Collaboration” section of the Documint documentation. In today’s fast-paced world, collaboration is key to efficient document management and production. Documint understands this need and provides a suite of tools to facilitate real-time collaboration among teams, no matter where they are. This guide will walk you through the process of sharing documents, editing in real-time, and conducting collaborative reviews.

Sharing Documents

With Documint, you can share documents quickly and securely with your team members or external collaborators. Here’s how:

1. Access the Sharing Settings: Navigate to the document you wish to share, and click on the ‘Share’ button located at the top-right corner of the document editor.

2. Choose Sharing Permissions: You can select different levels of access for each collaborator: ‘Viewer’, ‘Commenter’, or ‘Editor’. This ensures that each person has the appropriate level of control over the document.

3. Send Invitations: Enter the email addresses of your collaborators. They will receive an invitation to collaborate on the document. For added security, you can also enable a verification process for collaborators.

4. Link Sharing: Alternatively, generate a shareable link that you can distribute. You can set the link to expire after a certain time for additional security.

Real-Time Editing

Documint allows multiple users to work on a document simultaneously. Changes are visible in real-time, providing a dynamic collaboration environment.

1. Seamless Collaboration: With real-time editing, users can see who else is working on the document through avatars and cursor tracking.

2. Document Presence: A presence indicator shows who is currently active in the document, which helps avoid editing conflicts.

3. Change Notifications: Notifications alert collaborators when significant changes are made, ensuring that everyone is aware of updates.

Collaborative Reviewing

The reviewing process is an integral part of document creation. Documint streamlines this process with tools designed to collect feedback efficiently.

1. Commenting: Users can highlight text and add comments for specific sections. Comments can be resolved, replied to, or marked as important.

2. Tracking Changes: The ‘Track Changes’ feature allows authors to accept or reject individual edits made by collaborators, giving full control over the final content.

3. Live Chat: A built-in chat feature enables team members to discuss changes and make decisions without leaving the document.

4. Review Summaries: Documint provides summaries of all changes and comments, making it easier to review feedback and make decisions.

Best Practices for Collaborative Work

To make the most out of Documint’s collaboration features, consider the following best practices:

• Define Roles and Permissions: Be clear about who is responsible for what within the document to prevent overlap and confusion.

• Use the Commenting System: Leverage comments to communicate specific feedback and keep the conversation tied to the relevant content.

• Maintain Version Control: Use the version history to keep track of changes and revert to previous versions if necessary.

• Regular Reviews: Schedule regular review cycles to ensure that the document is progressing as expected and all collaborators are aligned.

Conclusion

Documint’s real-time collaboration tools are designed to make your document management experience seamless and productive. By leveraging these capabilities, your team can work together efficiently, regardless of the physical distances between you. Start sharing, editing, and reviewing with your team today, and experience a new level of collaborative efficiency.